The information we need

When you take on a new employee there are a few things that need to be done to keep HMRC happy.

Here is a list of information we need whenever you take on a new employee:

1. A P45 from the employee – The P45 is vital as it tells you the new employees PAYE code (vital for calculating tax to be deducted), their NI number and date of birth.

2. If no P45 is available complete a P46 – Where an employee hasn’t been working previously they will not have a P45 and will need to complete a P46 form. You can see this here.

3. Let us know the new salary of the employee and whether they are due to be paid bonuses/commission

4. Let us know the payment frequency  – how often they get paid and on what dates

5. Let us know of any benefits the employee receives

How to provide us with this information

The easiest way to send us this information is to simply email it to your accountant.

Where clients have regular employee changes we normally find it worthwhile to setup a shared spreadsheet that can be updated each month to let us know the gross wages for each employee. If you think this would make things easier for you, let your accountant know and they’ll get it done.